Checklist for Open Access terms in Publisher Agreements with Nordic Consortia

This checklist is intended for the use of consortium or library staff negotiating open access agreements with publishers and is aligned with ESAC:s recommendations on http://esac-initiative.org/

The original checklist was made by the Netherlands UKB Working Group. This version is modified by the consortia in the Nordic countries.

Joint Checklist Version 7
Definitions checklist Version 7

In collaboration with:
CERES
DEFF
FinElib
Iceland Consortium
Helsebiblioteket
Eira

Nordic consortia commitments

Open Access Model & Price Model
100% OA or
Offsetting or
Read & Publish or
Licensing agreement combined with discount on Publication Charges and/or
Clearly stated self-archiving rights after specified embargo period

License period
If no open access terms are included, only sign one year agreements [LIBER PRINCIPLE]

Transparency
Information on agreement to be published on consortium website

Publisher service deliveries

Article submission
Open access should be set as a default option

Clearly visible information on agreement in place and country specific national guidelines

Publication Charges
APC amount should be visible at submission/invoice when applicable even when covered by the agreement

Funding
Text on published article: Open access funded by ..

Metadata standard
Publishers should deliver article metadata including open access licence information to CrossRef and other relevant third parties, according to standards, for example NISO Standard, ORCID and Ringold, and license this under a CCO licence (See https://i4oc.org/)

APC invoices
APC invoices should clearly state what the invoice concerns.
Invoice address schould only include the paying institutions name and address.

A) Name and email address of the author who is affiliated to the paying institution
B) Complete statement of the author’s affiliation to the paying institution (as specific as possible, preferably down to department level)
C) Funding organisation (research funder)
D) Date of acceptance
E) Date of publication
F) Journal title
G) ISSN
H) Article title
I) Article type
J) DOI-link
K) Amount due
L) Discounts and discount group (if applicable)
M) CC license

 

Standard OA Counter reports
Reporting of OA ration in paid for/hybrid titles APC payments [LIBER PRINCIPLE]

Verification eligibility corresponding authors
Preferably done automatically at publisher side, e.g via

a) Authors stating their affiliation(s) at article submission

b) IP ranges specified by the paying instition and/or

c) e-mail domain(s) defined by the paying organisation

Submission
Preference for open access already at submission instead of after acceptance

Communication website Publisher
The publisher is responsible for findable, clear information for authors on the open access regulation on the publisher’s website.

Publisher is responsible for updated and clear information at the DOAJ and SHERPA/RoMEO websites.

Public page with info on the open access deal on the publisher’s website, to be furnished by the publisher.

Author’s page (submission page) to be furnished by the Publisher.

Licence to publish
Default CC BY

API service – embargo period information
Publishers should commit to make embargo period information available through API services

API service – article delivery
Publishers should commit to support automated delivery of article versions eligable for sharing via institutional repositories by API services

Publisher agreement

Keep access sustainable
Do not give up perpeptual access rights  to non-OA content [LIBER PRINCIPLE]

Avoid non-disclosure clauses
Avoid non-disclosure clauses in license agreements. According to the Freedom of Information Laws in Nordic countries we will strive to share information as openly as possible. [LIBER PRINCIPLE]

Usage statistics
Reporting of OA ration in paid for/hybrid titles [LIBER PRINCIPLE]

Article types covered by agreement
All

or:

Research Article
Conference Paper / Proceedings Paper
Review
Letter
Note
Editorial / Editorial Material

Eligible authors affiliation
Must be stated in the article.

Journal title list
List of journals and years/volumes covered by deal – including information on embargo period if applicable

Reports
Monthly or bimonthly reports to be sent to consortium@consortium.xx and participating organisations. The following information should be included on both reports and APC-invoices:

A) Name and email address of the author who is affiliated to the paying institution (must be the corresponding author)
B) Complete statement of the author’s affiliation to the paying institution (as specific as possible, preferably down to department level)
C) Funding organisation (research funder)
D) Date of acceptance
E) Date of publication
F) Journal title
G) ISSN
H) Article title
I) Article type
J) DOI-link
K) Amount due
L) Discounts and
discount group (if applicable)
M) CC license

Confirmation off eligible articles
Confirmation should be made by the organisation within 5 working days upon notification from Publisher

Automated article delivery
Automatic depositing of oa in repositories via API service

Penalty Clause
A clause stating that participating organisations’ articles are immediately available open access. If the clause is not followed, compensation should be discussued